Training document data to behave

What if you could train your document data to behave? A new solution from Lexmark could help you manage key information during the pre- and post-scanning of hardcopy documents more efficiently than your current process.

Lexmark’s AccuRead Automate, a serverless application residing on a Lexmark Smart multifunction printer (MFP), helps ensure documents are routed properly and are easily available to those who need them.

“The AccuRead Automate solution trains the MFP to classify and preprocess hardcopy documents and extract data before they ever reach an ERP or accounting system,” said Rick Kallop, process improvement consultant for Lexmark. “For what this serverless solution can do, it’s a real game changer,” Kallop added.

The result is a simpler and easier serverless capture process, requiring little user training. Plus, it runs on your Lexmark MFP, saving the cost and management of an additional server, keeping all activity within your network and behind your firewall.

“Lexmark’s AccuRead Automate solution can be used in horizontal applications across multiple departments such as accounts payable and human resources,” said Doug Frazier, solutions business development manager for Lexmark. “This serverless solution is embedded on the Lexmark device, which helps automate processes and frees up valuable IT resources.”

Lexmark customer Dave Bell, executive director of the Greater Louisville YMCA, has been using the solution and is impressed with its functionality.

“This is one of the most amazing solutions we have implemented,” said Bell. “It will save us hours of time in the processing of our invoices.”

The application has several features to help speed processes and improve efficiencies, and can also be customized to fit a company’s specific data capture needs.

• Document classification: Identifies and automatically classifies the scanned images of documents loaded in the MFP’s automatic document feeder

• Data extraction: Locates and extracts up to four individual fields of data on a page and includes the data in an index file and/or the image file name

• Document routing: Sends images of documents to pre-defined network folders

• Notifications: Communicates job status, required actions or important messages on the MFP touch screen or via email

• Manual review: Lets user verify and edit extracted data at the MFP prior to routing

• Smart file names: Uses extracted data from a document with a time stamp to create dynamic file names and image indexing metadata

• Self-learning technology: Recognizes and automatically classifies new documents without requiring templates

• Searchable PDF creation: Uses AccuRead optical character recognition to make any scanned text-based document searchable

For more information about Lexmark’s AccuRead Automate, click here.